How Strategic MRO Data Management Achieved 98%+ Accuracy for a Global Industrial Enterprise

The Client

A Multinational Engineering and Technology Company

Established as an engineering and technology company since 2008, the client has a global footprint spanning six continents and operates across diverse sectors such as power generation, aerospace and defense, automotive manufacturing, marine engineering, renewable energy, industrial automation, consumer products, and healthcare technology.

Project Requirements

MRO Data Cleansing, Research & Enrichment for Effective Master Data Management

Operating with unstructured datasets across multiple ERP and asset management systems, the client faced significant challenges in managing their extensive spare parts inventory. They approached us with these specific requirements:

MRO Data Cleansing: Process 350,000+ spare parts every month, extracting and validating Manufacturer Part Numbers (MPNs), supplier names, descriptions, and technical specs. The process involves resolving duplicates and inconsistencies to deliver clean, standardized datasets.
MRO Data Research: Using OEM catalogs and supplier portals, conducting research to extract critical product details, including manufacturer names, article numbers, type codes, product titles, E-CLASS/UNSPSC identifiers, descriptions, URLs, and validity statuses.
Supplier Intelligence: Validating supplier and OEM information, including legal entity names, registered addresses, contact details, supplier/OEM status, parent company relationships, and official logos.
Supplier Compliance & Risk Mapping: Additional requirements included mapping certifications (ISO, quality standards), industry affiliations, and risk flags to ensure supplier credibility. The scope involved processing 8,000+ profiles per month with full accuracy.

Project Challenges

Decoding Multilingual Data in MRO Data Processing and Maintaining High Accuracy Standards

Deciphering Technical Specifications: The dataset contained thousands of specialized parts across hydraulic, pneumatic, electrical, and mechanical systems, but the entries were inconsistent and often lacked clear technical identifiers. Accurately mapping these parts to the correct equipment categories required specialized knowledge of industrial nomenclature and engineering standards to prevent misclassification and procurement errors.
Managing Multilingual Technical Data: Working with technical documentation in multiple languages, particularly German engineering specifications, requires specialized translation capabilities that maintain technical accuracy and adhere to industry-standard terminology.
Achieving Stringent Accuracy Standards: The client demanded exceptional precision levels with zero tolerance for errors in critical technical specifications. Even minor inaccuracies in part numbers or compatibility data could result in costly procurement mistakes and operational downtime.
Standardizing Fragmented Information: The data existed in varied formats across multiple legacy systems, with duplicate entries, inconsistent naming conventions, and incomplete fields. Harmonizing these fragmented records into a consistent, searchable master dataset was essential to avoid inefficiencies in spare parts procurement.
Meeting Aggressive Processing Volumes: Managing substantial monthly data volumes while maintaining quality standards required scalable processes and specialized technical expertise.

Our Solutions

Dedicated MRO Data Management Specialists to Streamline Master Data Management

To resolve the client’s MRO data management challenges, we set up a dedicated team of 25 specialists to provide our key offerings:

MRO Data Cleansing Services

We handled over 350,000 records each month to deliver clean and reliable datasets. Our team parsed unstructured descriptions to extract key attributes, including MPNs, manufacturer names, product types, and supplier details, and aligned them with standardized fields for consistency. We consolidated multiple variations of manufacturer names across different languages and formats into a single, uniform reference to maintain consistency across systems. Automated rules were applied to identify and eliminate duplicate entries from millions of records, reducing redundancy and preventing inflated inventory counts. We also standardized inconsistent units of measure (e.g., “pcs,” “piece,” “unit”), ensuring procurement data remained accurate and uniform across the client’s ERP and asset management systems.

MRO Data Enrichment & Research Services

We enriched more than 100,000 product records each month with complete and structured information. Our team cross-referenced MPNs and short text entries against official OEM catalogs and certified supplier portals to validate accuracy. We also translated German and French technical documentation into English to maintain classification accuracy while preserving industry-standard terminology. To further enhance usability, we expanded part records with additional attributes such as dimensions, compatibility details, and lifecycle status, enabling the client’s procurement and maintenance teams to make more informed decisions.

Supplier Data Research & Enrichment

We validated and enriched over 8,000 supplier and OEM profiles each month, giving the client a stronger and more reliable supplier intelligence framework. Our team captured essential details such as official company names, registration numbers, addresses, and parent–subsidiary relationships to build a comprehensive supplier directory. We also logged ISO certifications, quality audits, and industry affiliations to ensure compliance with procurement requirements. In addition, we flagged suppliers with outdated records, missing certifications, or other high-risk markers, enabling the client to make better-informed sourcing decisions and strengthen supply chain reliability.

Quality Assurance and Process Optimization

We implemented a three-tier validation framework incorporating automated checks, peer reviews, and final technical approvals. Our quality control processes included translation verification for multilingual content, validation of technical specifications, and confirmation of compatibility. We utilized automation tools to streamline repetitive tasks while maintaining manual oversight for complex technical decisions.

Achieved a 98% data accuracy rate, exceeding industrial maintenance standards and client expectations.

Standardized and enriched over 1 million spare parts records, driving greater efficiency across maintenance and procurement workflows.

Delivered fully verified and detailed data for over 100,000 spare parts, improving data completeness and overall usability.

Research and validation on 8,000 supplier records, ensuring complete accuracy of company details.